Maker-checker
Prevent a preparer from approving their own payment when separation is enabled.
Payment control
Approve construction payments with the payable evidence attached
Separate payment preparation, approval and posting so urgency never removes authority or evidence from the decision.
Where control breaks
Recognise the warning signs
- Approvals happen in chat
- Outstanding balance is stale
- Incorrect payments are edited away
The CostGrid control path
Current outstanding
Recalculate approved net payable immediately before posting allocations.
Reversal, not deletion
Correct a posted allocation through a linked reversal with actor and reason.
Operational outcome
Accounts can move quickly without giving up a defensible payment trail.
Control one live project before expanding
Start with one live project, keep the control trail intact, and expand only after the workflow proves useful.