Defined exposure
Keep commitment, certified value, outstanding payable and paid value distinct.
Vendor control
Understand vendor exposure across orders, bills and payments
See what is committed, certified, outstanding and paid for each vendor without mixing supplier statements into project truth.
Where control breaks
Recognise the warning signs
- Vendor balances differ by register
- Statements are treated as posted cost
- Bank details travel in spreadsheets
The CostGrid control path
Statement evidence
Reconcile third-party statements without allowing them to post or change project cost.
Governed master data
Control vendor access, imports and sensitive details by role and audit event.
Operational outcome
Commercial and accounts teams resolve differences from the same source records.
Control one live project before expanding
Start with one live project, keep the control trail intact, and expand only after the workflow proves useful.